Trust administration
and accounting,
built for how you work.
Whether you operate as an independent trustee, a licensed professional fiduciary, a financial advisor inside an RIA, or an attorney serving as trustee — you carry the full lifecycle of every trust you manage. Your tools should reflect that responsibility.
ProTrustee is a cloud-native platform that brings administration, compliance, and multi-custodial accounting together — replacing the patchwork of spreadsheets, data silos, and generic software most fiduciary professionals have been forced to work around.
Trust software was
never built for you.
You're managing dozens — sometimes hundreds — of trust accounts across multiple custodians, each with its own data formats, reporting timelines, and reconciliation requirements. And you're doing it with tools that were never designed for trust work.
QuickBooks doesn't understand principal and income. Excel can't produce an immutable audit trail. Clio was built for legal practice management, not fiduciary activities. And the legacy trust platforms — built for large bank trust departments — come with rigid workflows, steep implementation costs, and interfaces that feel like they were designed two decades ago. Because they were.
The result is predictable: administrative overload, fragmented data, compliance anxiety, and less time for the client relationships that built your practice in the first place.
How professional trustees
manage administration.
Scattered tools, fragmented data
Cobbling together general-purpose tools that were never designed for fiduciary work.
Manual reconciliation · No audit trail · Compliance risk
One platform, complete control
Administration, compliance, and accounting — unified and purpose-built for trust.
- Multi-custodial trust accounting
- Embedded compliance & audit trails
- Configurable workflows & tasking
- Client reports & beneficiary statements
Unified · Audit-ready · Scalable
Trust accounting
isn't an annual exercise.
Administration and accounting requires daily visibility into the assets and transactions within each account, all in one place, properly classified as principal and income. That distinction matters for your operations, your compliance posture, and your clients.
Administration that scales with your practice.
Professional trustees juggle the entire trust lifecycle with limited resources. ProTrustee's end-to-end workflow automation standardizes reviews, distribution requests, approvals, and recurring tasks — reducing administrative burden and mitigating the knowledge concentration risk that comes with informal recordkeeping. Configurable workflows adapt to how you actually practice, not the other way around.
For solo practitioners and small firms, that means managing more accounts without adding headcount. For growing firms, it means onboarding new team members into consistent, documented processes from day one.
Compliance that's built in, not bolted on.
Trust professionals know fiduciary compliance is not a quarterly exercise — it's an ongoing obligation. Yet many are working without a structured system to document and demonstrate fulfilling their fiduciary duty. When a beneficiary questions a distribution, when a co-trustee raises a concern, or when litigation arises, the ability to produce a clear, defensible record is paramount.
ProTrustee embeds immutable, time-stamped audit trails into every action on the platform. Every approval, every note, every distribution decision is captured automatically. Compliance preparation shifts from reactive and stressful to continuous and confident.
Every action, automatically documented.
- 1
Action Taken
Distribution approved, review completed, note added, or task assigned.
- 2
Automatically Documented
Every action captured with an immutable, time-stamped record.
- 3
Audit Trail Created
Complete, traceable history of every fiduciary decision and action.
- 4
Instant Compliance Reporting
Proof of fiduciary duty fulfillment — ready the moment you need it.
Continuous compliance — no scrambling before audits or litigation.
Tasking and collaboration that prevent things from falling through the cracks.
Without structured tasking and approvals, fiduciary teams risk missed reviews, late filings, and inconsistent decision-making. ProTrustee includes a built-in workflow engine with automated alerts, recurring tasks, and global visibility across the entire book of business.
Configurable approval chains ensure transparency, collaboration, and accountability across your team — without anyone hunting through email.
1,600+ institutions.
One trust ledger.
ProTrustee's accounting engine aggregates data from over 1,600 financial institutions through automated custodial feeds. A robust principal and income engine handles allocations general accounting software simply cannot — driven by customizable, rules-based logic that reflects the specific requirements of each trust and state.
- CSCharles SchwabBrokerage accounts
- FDFidelityInvestment accounts
- VGVanguardFund holdings
- WFWells FargoBank accounts
- +1,600+ InstitutionsAutomated data feeds
Trust Accounting Engine
- Principal & income (P&I) accounting
- Rules-based transaction reclassification
- Journal entry capabilities
- Automated fee calculations
- Multi-custodial reconciliation
- P&I ReportsPrincipal & income detail
- Beneficiary StatementsClient-ready reports
- Fee CalculationsAutomated fee billing
- Compliance ReportsAudit-ready documentation
Purpose-built for trust.
Cloud-native by default.
The trust technology landscape has historically offered two imperfect choices. ProTrustee combines the trust-specific depth of legacy providers with the modern, cloud-native experience trust professionals expect — at a price built for today's fiduciary practices, not last-century bank trust departments.
Trust-specific, but cost-prohibitive.
Designed for large bank trust departments. Powerful but inaccessible — long implementations, steep pricing, dated experience.
Purpose-built & cloud-native.
The trust-specific depth of legacy software, in a modern platform. Founded by a former trust officer who lived the work for a decade.
The category alternativeModern, but not built for trust.
CRMs and accounting platforms force fiduciary work into a square-peg-round-hole shape. Spreadsheets and email fill the gaps — and create the risk.
Real people who've
done the work.
Implementing new software shouldn't disrupt operations or overwhelm an already-stretched team. We've invested in a streamlined onboarding experience with hands-on implementations, live training, and responsive human support.
No bots. No ticket queues. Real people who understand fiduciary work and serve as partners from implementation through ongoing engagement. Our clients consistently tell us this long-term, shared-vision approach is what sets ProTrustee apart.
Built for professional
fiduciaries of every shape.
Whether you manage 10 accounts or 1,000, ProTrustee is architected to meet you where you are — and grow with you.
Independent & professional fiduciaries
Solo practitioners and small firms managing their own book of trust business — running everything from administration through reporting.
Attorneys & law firms serving as trustee
Trust counsel taking on trustee responsibilities alongside their legal practice — needing a system that handles fiduciary work natively.
RIAs expanding into fiduciary services
Wealth management firms and financial advisors adding trustee services — and finally getting trust-specific technology to support them.
Modern software
that speaks your language.
If you're ready to move beyond spreadsheets, legacy systems, and tools that were never built for trust work — we'd love to show you what ProTrustee can do.